Academic writing requires the use of signal phrases to properly embed quoted material and document information. While basic signal phrases require the use of the author’s name and a strong verb, attribution tags emphasize different types of information related to the source in order to set up the quoted material and can help shape your reader’s response to the information presented. In grammatical terms, an attribution tag can be viewed as an appositive, an adjectival clause following a noun that modifies the noun and provides contextual information. In the following examples, the signal phrases (appositives) are italicized.

What you have to say is more important than the passage you are citing, so you want the information leading into your evidence/ support to work to your advantage. A basic signal phrase is a device used to smoothly integrate quotations and paraphrases into your essay and consists of an author’s name and an active verb indicating how the author is presenting the material. It is important for beginning academic writers to use signal phrases to clearly attribute textual evidence to an author and to avoid interrupting the flow of an essay.

Referring to the Author within a Signal Phrase

In most instances, a signal phrase should contain only the last name of the author or authors of the source text (as opposed to the author’s first and last name). APA style guidelines require no reference to a first name at any point in an essay and few if any gender specific pronouns. But in MLA papers, if you are referring to an author for the first time in your essay, you should include that author’s first name. Any future signal phrase should refer to the author by last name only or with a pronoun when it’s perfectly clear to whom the pronoun refers.

Notice how each signal phrase verb is followed by a comma, which is then followed by one space before the opening quotation mark.

Varying Your Verbs

While it’s important to use signal phrase verbs, you’ll want to make sure that you vary them to avoid repetition (rather than simply using “states” throughout your entire essay for example) in order to maintain your readers’ interest and to indicate the author’s intended use of the excerpted material. See below for examples of strong signal phrase verbs.

Table 6.3.1: Strong Signal Phrase Verbs

Why Use Signal Phrases and Attributive Tags?

While many students may see attributive tags as filler, they can provide the audience with valuable insight into how you, the writer, intend the quoted material to be read/viewed. In addition to setting up the source evidence, attribution tags can also be used as meaningful transitions moving your readers between your ideas and those of your support.

In most instances, the first time the author is mentioned in an MLA style essay, it is a good idea to provide an attributive tag as well as the author’s first and last name. When using APA style, list the author’s first initial and last name. Style will vary with studies including multiple authors.

While providing the author’s credentials and title of the source are the most common attributions used, there are others we should be aware of.

Types of Attributive Tags (attributive tag is underlined in each example)

Type: Author’s credentials are indicated.

Type: Author’s lack of credentials is indicated.

Type: Author’s social or political stance, if necessary to the content, is explained.

Type: Publisher of the source is identified.

Type: Title of the source is included.

Type: Information that establishes context is presented.

Quoting

What are Direct Quotes?

Direct quotes are portions of a text taken word for word and placed inside of a work. Readers know when an author is using a direct quote because it is denoted by the use of quotation marks and an in-text citation.^[3]

Direct quotes might also be formatted as a “block quote” which occurs if the borrowed language is longer than four (4) lines of text in MLA formatting, or more than 40 words in APA formatting. In MLA, A block quote requires the author to indent the borrowed language by 1/2 an inch, place the citation at the end of the block, and remove quotation marks.

Be careful when using direct quotes because failing to write the text exactly as it appears in the original is not an ethical use of direct quotes. Also, failing to bracket the quote with quotation marks and/or cite it inside the text is also unethical. Both mistakes are a form of plagiarism.

When Should I Use Direct Quotes?

Generally speaking, direct quotes should be used sparingly because you want to rely on your own understanding of material and avoid over-relying on another’s words. You want your voice to be the dominant one in an argument. Over quoting does not reinforce your credibility as an author; however, according to the Purdue Online Writing Lab (OWL) you should use direct quotes when “the author you are quoting has coined a term unique to her or his research and relevant within your own paper.”^[4]

The Basics of Directly Quoting

1. All quoted material should be enclosed in quotation marks to set it off from the rest of the text. The exception to this is block quotes which require different formatting.
2. Quoted material should be an accurate word-for-word reproduction from the author’s original text. You cannot alter any wording or any spelling. If you must do so, you must use a bracket or an ellipsis.
3. A clear signal phrase/attribution tag should precede each quotation.
4. A parenthetical citation should follow each quotation. For information about formatting parenthetical citations, see section 8.6 (APA) and 8.7 (MLA).

The Hard Part of Directly Quoting: Integrating Quotes into Your Writing

As the author of your essay, you should explain the significance of each quotation to your reader. This goes far beyond simply including a signal phrase. Explaining the significance means indicating how the quoted material supports the point you are making in that paragraph. Remember, just because you add a quote does not mean that you have made your point. Quotes never speak for themselves. When quoting material, ask yourself how and why does that quoted material make the point you think it does? Then, follow the quote with a sentence that adds clarity for your insertion of that quoted material. Table 6.3.2 contains some helpful phrases for explaining quoted materials where “X” represents the author’s last name.

Table 6.3.2. Phrases for Explaining Quoted Material

Sometimes, in order to smoothly integrate quoted material into your paper, you may need to remove a word or add a word to make the quote make sense. If you make any change to quoted material, it must be formatted correctly using an ellipsis or brackets. In the following, a portion of Hamlet’s “To Be, or Not To Be” soliloquy is used as the exemplar:

Original quote: “To be, or not to be, that is the question”

• Use brackets [these are brackets] to change a word or add additional information.

• Use an ellipsis (this is an ellipsis…) to indicate omissions in the middle of a quote, not at the beginning or ending of quoted material.

When in doubt, strive to allow your voice – not a quote from a source – to begin each paragraph, precede each quote, follow each quote, and end each paragraph. Quotes that are integrated well into a paper allow you to control the paper. That is what a reader wants to see: your ideas and the way that you engage sources to shape and discuss your ideas.

Paraphrasing and Summarizing

While quoting may be the first thing that many people think of when they think about integrating sources, paraphrasing, summarizing, and citing data are also ways to incorporate information from outside materials into your essays or projects.

Paraphrasing

1. Paraphrases allow you to describe specific information from a source (ideas from a paragraph or several consecutive paragraphs) in your own words.
2. Paraphrases are like translations of an author’ original idea. You retain the detail of the original thought, but you express it in your own way.
3. Paraphrases of the text should be expressed in your own words, with your own sentence structure, in your own way. You should not simply “word swap”; that is, replace a few words from the original with synonyms.
4. If you must use a few of the author’s words within your paraphrase, they must have quotation marks around them.
5. Paraphrases often include attributive tags (or signal phrases) to let your readers know where the paraphrased material begins.
6. Paraphrased material should be followed by a parenthetical citation. For information about formatting parenthetical citations, see section 8.6 (APA) and 8.7 (MLA).
7. As with a quote, you need to explain to your reader why the paraphrased material is significant to the point you are making in your paper.

Summarizing

1. Summaries allow you to describe general ideas from a source. You do not express detailed information as you would with a paraphrase.
2. Summaries are shorter than the original text.
3. Any summaries of the text should not include direct wording from the original source. All text should be in your words, though the ideas are those of the original author.
4. A signal phrase should let your readers know where the summarized material begins. Depending on what information you include in your signal phrase, you may still need to include a parenthetical citation. For information about formatting parenthetical citations, see section 8.6 (APA) and 8.7 (MLA).
5. If you are offering a general summary of an entire article, there is no need to cite a specific page number.

Referring to AI-Generated Content

In some ways, incorporating information from an AI source looks very similar to incorporating information from any other type of source.

• Are you using language directly from the AI source? Quotations from AI sources need quotation marks and parenthetical citations just like quotations from other sources.
• Are you paraphrasing or summarizing information from an AI source? Although you don’t need quotation marks, you still need parenthetical citations.

For more information on citing AI sources, see sections 8.6 (APA) and 8.7 (MLA).

Unlike other sources, however, a reader can’t easily look up an AI source and read the original text. For that reason, it is important to be very transparent about where your information comes from. Both APA and MLA recommend including your prompt as part of your attribution. APA recommends introducing the prompt within the body of your text,^[5] while MLA includes that information within the citation itself.^[6]

In order to maximize transparency, you may wish to include the full transcript of your AI-generated content in an appendix to your paper.^[7] In this way, you can ensure that your source remains fully accessible to you and to your audience. Such transparency and documentation also greatly contributes to maintaining your ethos — your credibility.